South Peace Distributed Learning - Policies

South Peace Distributed Learning School Policies

SPDLS has the following policies applicable to our online learning environment.  Please take a few moments to review the content and familiarize yourself with the documents below.

Registration Policy

Completion Policy

Course Engagement Policy

Academic Integrity

Acceptable Use of Technology Agreement


Textbook Fee/Refund Policy

Withdrawal Policy



Registration Policy

Students who are currently registered in any secondary school in the province of BC must have their registration form signed by their parent/guardian and by their administrator/counsellor at their mainstream high school.

Students who do not attend a school in school district #59, their parents must provide their identification (e.g. birth certificate, and passport) and proof of residency (e.g. phone bill, driver's license) and submit with their registration documents.

Please note: Graduated Adult students who have graduated from a BC High School or from any other jurisdiction in the world may need to pay a non-refundable course fee of $725 at the time of registration, based on the course they are selecting. Please contact DCSS at 250 782-5585 for information on courses that are fee paying.  


Students are considered active when the following conditions have been met:

          Registration forms with course selection are submitted and registration is complete,

          A minimum of 10% of the learning outcomes from the course have been submitted and marked, and 

          Significant contact is established between teacher and student.  

Courses students are registered in through SPDLS will not appear on transcripts until they are considered active and have been reported on, in myEdBC.    




Completion Policy

Students are expected to complete their course in a timely fashion, and have up to a year from their registration date to do so. Students who enroll in their course between September and March 1 need to complete their course by mid June (the specific date will coordinate with reporting deadlines that year) in order to receive a mark on their transcript at the end of June. Students who do not complete their course by mid June will not receive a final transcript in June, and may be encouraged to continue working on the course (depending on the nature of the course) during the summer months and complete it during the following school year.  Please be aware that work submitted during the summer months, will not be assessed until school resumes in September.  It is not recommended that students pursue courses over the summer that tend to build on course content, where solid understanding is necessary in order to move onto further course material. 



Course Engagement Policy

It is expected that students will actively engage in all aspects of their online course. 

Features of Online Learning:

SPDLS is happy to be able to offer a variety of interesting and engaging courses that we feel are structured in a way that, if students are actively engaging and completing all the requirements of their course, will be successful.  Due to their online nature, students are able to self-pace through the course, allowing them to review as necessary until they are confident in their learning.  All necessary materials and resources are located in the course and/or required text.  There is not generally a need for additional supplementary material.  

It is expected that all students enrolled with South Peace Distributed Learning School will be actively engaged in all aspects of their online course work.  This may include but is not limited to:

Ownership of learning:

  •     Before beginning a course, become familiar with course content, expectations, policies, assessment procedures, etc.
  •     All work submitted will be their own (no plagiarism, no ghostwriters)
  •     Accurately cite external resources where applicable
  •     Participate and actively engage in all available learning activities in all units (reading text, watching videos, text questions, labs and associated questions, creating study notes, etc.)
  •     Complete all assignments, online quizzes, labs and invigilated assessments in detail
  •     Set personal goals and timelines to ensure successful completion of the course
  •     Commit to working on the course consistently and submit assignments in a timely manner 

Communication Expectations:

Communicate frequently with the DL teacher in appropriate and educational ways via in-course messaging.  

Technology Skills: 

  •       Apply basic technology skills including word processing and a variety of web tools and applications.
  •     Develop a working knowledge of the online Canvas environment, including course delivery, messaging, submission of assignments and gradebook. 
  •     Use the Internet and all online course materials appropriately and in accordance with the DCSS’s “Acceptable Use of Technology Agreement”.

Opportunities for Assistance:

Some students may find that they need some assistance with their course and/or it’s content.  They are encouraged to contact the teacher associated with their DL course and ask their questions.  Teachers will do their best to respond in a timely fashion. 

Tutoring Supports:

Some DL students require or are more comfortable having a tutor to assist in reviewing course work.  The tutor is retained by the family/student and their role would focus on supporting the student with material already in the course.  There is no need to supplement the courses with additional resources.  Student work must be completed by the student, NOT the tutor.  Tests and exams will be invigilated at the school and tutor support is not allowed during that time. 


Academic Integrity

We want you to show academic integrity when completing your work throughout this course.   It is expected that you are putting an honest, responsible effort into learning and understanding the course material in order to be successful.  There are rules about academic integrity and cheating.  Breaking these rules can have serious consequences for you.  

Definition of Plagiarism:  According to the Merriam-Webster Online dictionary, to “plagiarize” means “to steal and pass off (the ideas or words or another) as one’s own”; “to commit literary theft”.  Basically, plagiarism is an act of fraud

When you make research your own, your writing will sound like you. That is exactly what you want. But what you don’t want is to mislead people into thinking that all these ideas are your own. If you do, you may be guilty of plagiarism.

  • In word-for-word plagiarism, a researcher (that’s you) repeats the exact words of a source without giving the necessary credit.
  • Paraphrase plagiarism occurs when a researcher (you again) says basically the same thing as an original source with just a few words changed.
  • In spot plagiarism, a researcher (still you) uses only a source’s key words or phrases as his or her own without giving credit.

You owe it to your sources, your readers, and yourself to give credit for the ideas you use, unless the ideas are widely accepted as “common knowledge.” Information is considered common knowledge if most people already know it, or if it can be found in nearly any basic reference book on the subject. (The fact that there are 365 days in the year is common knowledge; the fact that it rained 210 days in Seattle during 1990 is not.) (Sebranek, Meyer and Kemper 179)

Here are only a few common examples of breaking the rules:

  • Copying work from another student or allowing them to copy your work,
  • Using someone else’s words or ideas and passing them off as your own,
  • Handing in another student’s work as your own,
  • Handing in/using material copied from the course or downloaded/copied from the Internet


If a student is found to be breaking these rules, the following course of action may be taken:

  • First offence will be given a strict warning to the student and a mark of zero given on the assignment, project or test.  If it is determined and clear that he/she misunderstood, an opportunity may be given to complete the assignment again, or something similar, for partial credits to demonstrate willingness to grow in understanding.  Knowingly plagiarizing causes a breach of trust between teachers and learners and it may take time to rebuild this trust. 
  • Second offense will result in contact to the student’s parents or guardians to discuss withdrawal from the course, and a mark of zero given for the assignment, project or test with no opportunity to resubmit.  The student will be placed on 'probation'. 
  • Third offense will result in removal from the course and a report about the misconduct will be placed in the student’s file. 

Please be sure that you are informed about and understand the policies so that you can avoid any unnecessary problems.  



Acceptable Use of Technology Agreement

It is expected that students conduct themselves in a responsible, decent, ethical and polite manner while using the Internet and course platform.  

Responsibilities of the SPDLS users:

Using accounts and/or technology for illegal, inappropriate, or obscene purposes, or in support of such activities is prohibited. 

SPDLS accounts shall be used ONLY by the authorized owner of the account and their parents/guardians.  Account owners are responsible for all activity within their account.  

Please be aware that all accounts provided by SPDLS are not private and are open to scrutiny by DL staff at any time.  Appropriate use is expected.

Users are not to violate, or attempt to violate the security of computers, data or network.  Any attempts to violate, vandalize or perform malicious acts will result in termination of the account and/or charges as is appropriate.  



As students work through their DL course, teachers will mark and return all assessments in a timely fashion.  Some assessments may be marked immediately online and students will have access to their grades on an ongoing basis.  Simply click on the 'grades' tab, found on the left column of the course to see the record of marks.  Some assessments are password protected and must be written and supervised at the school.  Passwords will not be released to students.  Please arrange with the course teacher an appropriate time to complete this type of assessment.  

Report cards will be sent home 3 times during the school year.  Courses must be complete by mid June (specific dates will coordinate with reporting deadlines) in order for final grades to appear on transcripts (see 'Completion Policy').  



Textbook Fee/Refund Policy

For courses requiring a textbook, a deposit will be taken (cash, debit or credit card) at the time of registration. Students can pick up the textbook at their respective schools.  Refunds will be given after the course is completed. 



Withdrawal Policy

Students are expected to make continuous progress in their course and to keep in communicate with their teachers. Students who are inactive in their course for an extended period of time (more than 30 days) will be notified, via email, prior to being withdrawn from a course and will need to contact their teacher to be re-instated. Students who wish to "drop" a course must formally withdraw by contacting our office at 250.782.5585 and filling in a withdrawal form or by emailing the form directly to their course teacher.  Course materials and textbooks must be returned to the school.  Deposit refunds will be issued where required.


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